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Board of Directors Meeting 
2021 Annual Election & Membership Meeting 
Thursday, September 30, 2021 
Via Zoom. Go to: www.zoom.us and “Join A Meeting” or Dial-In (669) 900-9128 
Meeting ID: 868 4201 7906 
Passcode: 257134
 
 
ELECTIONS
Annual HOA Elections will be held in September 2021
Two board positions are up for election.
Ballots have been mailed out.
Please take the time to vote.
 
Third-party Inspector of Election will count the ballot and declare the results in September.
 
Community Association Manager
 
Samira Sheriff is our Community Association Manager.
 
Samira Sheriff| Community Association Manager | www.menas.com
7592 Metropolitan Drive, Suite 401, San Diego, CA 92108
Tel: 858-602-3470 x 324| Emergency After Hrs: 858-876-7870
ssheriff@menas.com
 
 
Exterior Painting
If you plan to paint your house with the original paint scheme, you do not require approval. We are posting links on our website to get the exact paint codes we have on record. Unfortunately, we do not have paint codes for all the homes in our association. If you do not find the exact paint code for your home in the documents, please contact our Community Association Manager, Samira Sheriff. If she cannot find the paint codes, you are allowed to match the paint colors to the best of your (and your painter’s ability) only if you are sticking with the original paint scheme. If you plan to change the original paint scheme, you must submit an Architectural Change Form, and it will go through a review by the Architectural Review Committee.
 
You may contact the Community Association Manager, the Board members, or all by clicking on the above link.
Please note that your suggestions, feedback, and questions are discussed at the next board meeting. It is always best to direct all your communication to the Community Association Manager so that your message follows the proper process. The board members have made their personal email addresses available to the association members only so that any urgent issue is brought to their attention immediately. Kindly do not misuse this channel and please respect their privacy.
 
Use the above link to submit an issue, complaint, or give us your feedback.
 
You may submit your architectural change application by clicking on the above link.
 
Log on to your account at Menas to check your balance or make payments.
 
The City of San Diego has stipulated guidelines for brush management. All homeowners in our association have to be in compliance with the guidelines. Please click on the above link to see the guidelines. 
 
 
 
 
 
The President's Message
Board Member Roles
 
President: Bipin Junnarkar
 
Vice-President: Kerry Dance
 
Secretary: Socorro Collins
 
Director-At-Large: Kelly Hylen
 
Treasurer: Ted Thompson
 
Community Association Manager
 
Samira Sheriff (Email:ssheriff@menas.com)
 
Please direct all communication to the Community Association Manager. This ensures that the proper process is followed. Your message is brought to the attention of the board members at the next board meeting for discussion. The board members have made their email addresses available to the association members so that an urgent issue is brought to their attention immediately. Please do not misuse their good intent and kindly respect their privacy.

Covenants, Conditions & Restrictions
Members of the Santa Fe Promontory Homeowners Association are required to follow the tenets of the Covenants, Conditions & Restrictions (CC&Rs).
 
Highlights:
  1. Quiet Hours: Our association follows quiet hours from 10 PM to 8 AM on weekdays and 11 PM to 9 AM on weekends.
  2. On-site Work Hours: Work can only start after 8 AM during weekdays (Monday through Thursday), and on Fridays, weekends, and holidays you may begin to work after 9 AM. 
  3. Trash Pickup: Trash pickup is on Mondays except for the holidays.
  4. Short-Term Rentals: Our CC&Rs clearly state that homeowners are not allowed to rent out the property on a short-term basis (less than a month). Short-term rentals such as on Airbnb and VRBO are not allowed. 
  5. Speed Limit: Follow the City of Sand Diego stipulated speed limits. Speed limit on Winstanley Way and Sword Rd is 25 mph. 
  6. Exterior Painting:  If you plan to paint your house with the original paint scheme, you do not require approval. We are posting links on our website to get the exact paint codes we have on record. Unfortunately, we do not have paint codes for all the homes in our association. If you do not find the exact paint code for your home in the documents, please contact our Community Association Manager, Samira Sheriff. If she cannot find the paint codes, you are allowed to match the paint colors to the best of your (and your painter’s ability) only if you are sticking with the original paint scheme. If you plan to change the original paint scheme, you must submit an Architectural Change Form, and it will go through a review by the Architectural Review Committee.
  7. Architectural Change: All members are required to submit an Architectural Change form if they are making any changes to their property.
  8. EV Charging Stations: As more and more homeowners are getting EVs, the question comes up about the location of the EV charging stations. We prefer the charging stations are located inside the garage, and the EV charging is also done inside the garage. If for some reason, you have to install the EV charging station outside the garage, an Architectural Review Form needs to be submitted for approval.
Note: This section is being updated. It is meant to provide the highlights only. Please refer to the CC&Rs for details and a complete list of all CC&Rs. Always contact the Community Association Manager if you have any questions.

News
Property Parcel Map Lookup Tool
Posted on Oct 23rd, 2020
It is easy to determine the boundaries of your home property. Click on the link below.
 
Menas Realty Company
Posted on Sep 25th, 2020
Menas Realty Company has moved to a new address. All correspondence should be directed to the new address.
 
7592 Metropolitan Drive, Suite 401, San Diego, CA 92108
Homeowner Registration Process
Posted on May 13th, 2016
Santa Fe Promontory residents are requested to register on this website. Please note that to ensure that only homeowners can register, your registration has to be approved before you have access to sections which require login.  Although we have multiple people approving the registrations, there may be a delay. We hope you understand the need for authentication and the reason for the delay. You will receive an email with your username and temporary password.  Note also that your username will be your email address. You may change your password after logging in by going to your user profile.
 
After you have successfully logged in, please navigate to the Email Authorization sub-menu under the Homeowners tab. We shall communicate with you via email once you have given your consent on the Email Authorization form. This will help us save money!
 
For more information, click this hyperlink How to Register

Survey
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Sponsors

Community Assocation Manager
Community Association Manager
Samira Sheriff
Email Address: ssheriff@menas.com
 
Office: 858-602-3470 Ext: 324
Emergency After Hours: 858-876-7870
 
After Hrs: 858-876-7870
 
7592 Metropolitan Drive, Suite 401, San Diego, CA 92108
 

Important Links
The city of San Diego is responsible for the maintenance of street lights, potholes, street parking, sidewalk, graffiti, stormwater & drains, and trash collection.
 
Santa Fe Promontory Homeowner's Association takes care of trees, shrubs & vegetation on HOA maintained areas, mailboxes, mini-park at Winstanley Way & Lansdale Rd, the area near the Santa Fe Promontory sign, benches, dog stations, trash cans, and fences along Winstanley Way & Sword Way as well near the cul de sacs in our neighborhood.
 
Please click on the appropriate link to report a problem either to our Community Association Manager at Menas Realty Co. or the City of San Diego.

Upcoming Meetings
Annual Meeting
Thursday, September 30th, 6 PM at Zoom Call
Santa Fe Promontory 
Managed by Menas Realty Company 7592 Metropolitan Drive Ste. 401, San Diego, CA 92108 (858) 602-3470 • Fax (858) 270-9780 • www.menas.com 
 
2021 Annual Election & Membership Meeting 
Thursday, September 30, 2021 
Via Zoom. Go to: www.zoom.us and “Join A Meeting” or Dial In (669) 900-9128 
Meeting ID: 868 4201 7906 
Passcode: 257134 
 
AGENDA 
I. VERIFICATION OF QUORUM 
 
II. CALL TO ORDER – 6:00 pm 
 
III. INTRODUCTIONS 
     A) Board Members 
    B) Menas Realty Representatives 
   C) Inspector of Elections 
 
IV. ELECTION PROCEDURES 
    A) 2 Seats Open – 2-year term 
    B) Total number of votes – 2 
    C) Revenue Ruling 70-604 Disclosure 
 
V. NOMINATIONS FROM THE FLOOR 
   A) Candidate Q & A (2 minute max each) 
 
VI. 2020 ANNUAL MEETING MINUTES 
 
VII. BALLOTING 
      A) Collection & Counting of Ballots 
      B) General Discussion 
 
VIII. ELECTION RESULTS 
 
IX. ADJOURNMENT 
 
ORGANIZATIONAL SESSION – immediately following Membership meeting 
I. CALL TO ORDER 
 
II. SELECTION OF BOARD OFFICERS 
 
III. ADJOURNMENT 
 
Please help establish a quorum (of at least 51% of the membership) by RETURNING THE BALLOT sent to you from Menas Realty Company in the two sealed envelopes provided – even if you plan to attend the meeting. All ballots must be returned in double sealed and signed envelopes. 
Note: Failure to return your ballot may result in postponement of the Annual Election & Membership Meeting for lack of quorum at additional costs to the Association. 
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